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Layoff Conversation, Manager Template

This is a different conversation from a performance-based termination, and it's worth treating it as genuinely different, not just a softer version of the same script. The person did nothing wrong. They may be losing their job alongside several teammates, on the same morning, for reasons that have nothing to do with them. Say that plainly, don't blur it with language that sounds like it might be about them.

Instructions for Managers

Lead with the fact that this isn't performance-related, in the first sentence, not buried in paragraph three. Don't apologize on behalf of the company in a way that sounds like you're distancing yourself from a decision you were part of delivering. Have HR logistics, severance, benefits, timeline, ready before you start, so you're not fielding practical questions you can't answer. And if you're delivering this to multiple people, keep the wording identical for each conversation, inconsistency between them becomes its own problem.

Copyable Template
What to Say: Script Outline
The Opening, in the First Sentence
"I have to share some difficult news. Due to [restructuring / budget reduction / the reason, kept factual], your position is being eliminated. This is not about your performance."
The Practical Details
"Your last day will be [date]. Here's what happens with severance, benefits, and final pay: [specifics, confirmed with HR beforehand]. [HR contact] will follow up with the full details in writing today."
If They Ask "Why Me"
"This decision was based on [role, team, or business need, not an individual ranking you can defend or argue], not on your work. I know that doesn't make it feel better right now, and I'm sorry you're going through this."
What You Can Offer
"I'm glad to be a reference for you, and happy to talk through what's next whenever you're ready, no pressure on timing." Only offer what you're actually prepared to follow through on.
Telling the Rest of the Team

The people who remain are watching how this is handled as closely as the person who's leaving. Tell the team the same day, factually, without turning it into a eulogy or a pep talk. Don't promise "this is the last of it" unless you know that's true, an unfulfilled promise here costs more trust than saying "I don't know what's next" honestly would have.

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